RFP Due: Water Pollution Control Industrial Pretreatment-FOG Software

The Unified Government of Wyandotte County/Kansas City, Kansas is seeking competitive proposals from qualified individuals, firms, partnerships and corporations specializing in Industrial Pretreatment and Fats Oils Grease (FOG) Software.

Purchasing Website

Project Scope

The Water Pollution Control Division of the Public Works Department is soliciting proposals for the selection of a Cloud/SaaS/Offeror Hosted comprehensive and integrated Industrial Pretreatment and Fats, Oils, Grease Management software solution that meets the functional and technical requirements outlined in this RFP. In addition, the Offeror should be able to provide professional services to design, implement, test, convert or migrate data, train end-users and provide go-live support for the selected solution. The Offeror should also assist in development, testing and support of all required interfaces to/from the selected solution. The UG currently has 357 FOG Facilities with permits and 57 permitted IP facilities. However, the UG prefers a software solution that will be able to accommodate increases related to the number of permitted facilities in each category.

The goal of this project is to have a fully functioning software solution for the Water Pollution Control Division. The final solution should include system design, system configuration, interface development, process definition and workflow, automated forms, electronic signatures, standard reports, dashboards, end-user training, modular testing, unit testing, system testing and go-live support.

Offerors providing such services must meet the requirements, as specified herein. The Offeror awarded the contract will be expected to provide the Water Pollution Control Division a solution that will include, but not be limited to, the following:

• Track information for multiple types of regulatory controls for federal, state and local Clean Water Act programs 
• Track multiple types of requirements such as monitoring with associated limits or benchmarks, Best Management Practices (BMPs), notifications, reporting, and certifications.
• CROMERR compliant/ready
• Track scheduling and performance of industrial pretreatment activities.
• Track regulatory violations and enforcement actions.
• Automatically access data from the Unified Government’s Laboratory Information Management System (LIMS).
• Ability for industrial user access and permissions
• Solution that is customizable to local requirements
• Track basic information for companies on the Fats, Oils, and Grease program
• Mobile inspection friendly
• Ability for Food Service Establishments (FSE) to register online
• FSE risk classification
• Ability to issue enforcements from the field.
• Solution that will allow the division to digitize the inspection processes
• Real time data updates
• Solution will allow various levels of security and/or roles-based permissions
• Solution will be able to be viewed and operated on mobile devices with connectivity
• Solution includes a workflow engine or automated workflows that integrate and interact through all modules for the duration of the case.
• Ability to quickly and accurately report case information to appropriate agencies through various interfaces.
• An industrial pretreatment and fats, oils, grease management solution that will reduce redundant data entry, eliminate paper, and streamline best practices.
• An industrial pretreatment and fats, oils, grease management solution that provides easy access to information and an intuitive end-user reporting system.
• Professional services to design, configure, test and rollout the solution.
• Proven implementation methodology
• Major project tasks and associated key deliverables
• Timeframe by implementation phase and overall timeframe
• Assumptions made regarding scope, approach, timeframe, roles, responsibilities, etc.
• Assumed project team with both Offeror and Unified Government team members roles and responsibilities
• Record retention schedules
• Responsibilities of Offeror versus Unified Government
• Included interfaces if any
• Data conversion capabilities, if applicable
• Extent and timing of post go-live support
• Core team, administrative and end-user training
• Ongoing support and maintenance recommendations
• Ongoing maintenance and support services throughout the term of the contract. 

Project Timetable (as of 1/30/2023)

• Last Day for Questions: February 13, 2023 by 11:00AM Central
• Deadline for Written Responses to Questions to be Posted: February 16, 2023 by 5:00PM Central
• Proposals Due: March 9, 2023 by 2:00PM Central

When

Location

Municipal Building, 701 N. 7th Street Tfwy, Room 649, Kansas City, 66101, View Map