RFP 35330 Due: Printing of Election Ballots

The Unified Government is accepting competitive proposals from qualified individuals, firms, partnerships and corporations for purpose of the printing of election ballots.

Purchasing Website

Project Scope

Printer must have:

• Proper digital printing equipment and presses
• Sufficient paper stock available
• Controlled environment and required printing conditions
• Sufficient staff to complete the project on or before the deadline

Printer must have an understanding of the special needs of ballot printing which includes experience with substantial quantities of ballot formats, rotational sequences of candidates and stringent time frames required by Kansas Election Laws. Without the experience, the printer must have a clear understanding of the task at hand and be able to demonstrate their capabilities to the satisfaction of the Wyandotte County Election Commissioner.

Printer must be able to document that they have provided services and supplies and time frames that are equivalent to the services and supplies required by the printing specifications. Below is a list of requirements:

• Describe type of printing press equipment used.
• State number of full-time employees to be assigned to this project.
• Describe the storage facility(ies) used to store the ballot stock and the amount of stock on hand.
• Describe paper stock and type of ink to be used for the ballots.
• Explain experience with printing of ballots and ballot formats or provide a list of customers with similar project, please describe.
• Election Commissioner reserves the right to inspect printing facility(ies) upon request.

The ballot information (PDF file) will be transmitted by thumb drive and/or email.

Proofs and corrected proofs must be provided to Wyandotte County Election Commissioner for each ballot style. The contractor shall be required to proof their printed ballots to ensure that each ballot is wholly correct, an exact match to the ballot proofs provided.

Ballot quantities required are approximate and the Wyandotte County Election Commissioner reserves the right to increase or decrease the quantities. Currently, the Wyandotte County Election Commissioner intends to provide three separate one single orders for ballots, Advance by mail, Advance In-Person, and Election Day. However we reserve the right for a single order of ballots giving the exact quantity of ballots needed for the election indicated. However, changes in voter registrations or special questions may require the printing of additional ballots. Therefore, the printer must indicate the cost for any additional ballots per 100. See Attachment C, BALLOT ORDER MATRIX for approximate ballot quantities. The number of estimated ballot styles should be used in the bid calculation.

Bids are to be given in a flat fee that includes any freight charges for delivery to the Wyandotte County Election Commissioner at 850 State Avenue, Kansas City, Kansas. 

Project Timetable (as of 1/12/2023)

• Last Day for Questions: January 25, 2023 by 11:00AM Central
• Proposals Due: February 9, 2023 by 2:00PM Central

When

Location

Municipal Building, 701 N. 7th Street Tfwy, Room 649, Kansas City, 66101, View Map