Parks & Recreation

Location: Director: Hours: Contact:
Parks & Recreation
5033 State Avenue
Kansas City, KS
Vacant Monday - Friday
8:00AM - 5:00PM
P: (913) 573-8327 F: (913) 573-8328 E: Email

Special Event/Use Request

To host a special event at one of our facilities, complete the Special Event Application within (60) days prior to the requested date.

Special Events are defined as any event that:

  • Charges a fee;

  • Is open to the public for participation: not specific groups (ie church picnic, family reunion, or weddings).

It includes any event that requires special permits from the city including but not limited to:

  • Road closures;

  • alcohol;

  • vending;

  • security,and;

  • any event that exceeds 250 participants. (This does not include hall rentals unless used for fundraising purposes)


To host an event:

  1. Complete the Special Event Application

  2. Once the application is received the host will be contacted to discuss additional details of the event. Please allow (3-5) business days for a response from the Special Event Coordinator.

  3. Once the application has been approved, it is the responsibility of the event host to submit all required documents to the Special Events Coordinator (60) days prior to the event.  This includes the insurance policy, fees for the rental, damage deposit, and any additional fees or permits. If documentation is not received within the required (60) days the event is subject to cancellation unless previous arrangements have been made with the Special Events Coordinator.

Additional steps may be required depending on the size and nature of the event.


Special Event Application
Special Use Request-Required Information
Damage Deposit
Special Event Permit Fees
Additional Permits/Rentals